How it works

The whole system fits in a worker's pocket

No hardware at the gate, nothing to install, nothing to teach twice. Three screens is the entire worker experience.

Tally

ON SITE NOW

Site 03

ST-003

Scan and you're on

One QR at the gate. Returning workers are one tap; expiring safety tickets warn them right here — and never block a sign-in.

Your details

Before you start at Site 03

Wear your hard hat, hi-vis and boots
Sign in and out at the correct times
Report any hazards immediately

✓I agree to follow all site rules and safety requirements. If I'm new to this site, I'll complete the orientation.

Continue

Rules agreed, timestamped

Site rules and orientation ride with the sign-in — acknowledged on the worker's own phone, stamped against their name.

Muster — Site 03

24Safe 1Missing 2Unseen

S. Carter · Electrical✓ Safe

J. Novak · Formwork✓ Safe

M. Okafor · Mechanical✓ Safe✕

D. Imrie · Earthworks✓ Safe

A. Gill · Visitor✓ Safe✕

Roll call in seconds

Pull the alarm and everyone on site becomes the roll call. Tap Safe or Missing as you physically see people — the count updates live.

Screens drawn from the real product with demonstration data — no real worker appears on this page.

Beyond the gate

Three jobs, one sign-in

Everything below runs off the same thing a worker already did at the gate. Nothing needs a second system, a second login, or a data-entry afternoon.

1 Know who is on site

The live answer to the only question that matters at 6 a.m. and during an alarm.

The live board

Name, company, trade, location and time on — searchable by name, company, or license plate when a truck is blocking the crane pick.

Sign-in that works anywhere

Scan the gate poster, sign in on your own phone, in five languages. No signal? It queues on the phone and syncs when coverage returns — no gap in the roll call.

2 Respond when something happens

The part that has to work on the worst day, which is why the rest of it exists.

Muster mode

The board becomes the roll call. After-action reports print themselves — and when the count is uncertain, it says so instead of showing a confident wrong number.

Lone-worker check-ins

Working alone starts timed check-ins on the worker's own phone. Miss one and the escalation ladder starts calling humans — automatically, day or night. Text alerts are set up per company and can be switched on whenever you want them; the check-ins and escalations then go by text as well.

3 Keep the safety record

The paperwork an auditor or an inspector asks for, built from what already happened rather than typed up afterwards.

The worker passport

Workers photograph their own safety tickets; the office taps approve. Expiring tickets warn the worker, badge the board, and email the safety officer Mondays.

Hazards from the field

Any worker reports a hazard from their own phone, photo attached. It lands in the safety hub with a status and a paper trail, not in somebody's pocket notebook.

Reports that send themselves

Daily site reports email out at night; the weekly digest flags anything expiring, stalled, or missing. When an inspector asks who was on the deck at 2 pm, the answer takes one search.

Crew FLHAs, handed in at the gate

Subcontractor crews submit their daily FLHA right after signing in — a photo of the paper form or the PDF from their safety app, and optionally the names it covers. By coffee, the board shows which companies still owe one; the evening report says the same thing. Crews who batch a week of paper can file each one against the day the work happened — and anything handed in late is marked as such, so the record stays honest.

Inspections that match your paper

Truck and lift pre-use checks, weekly site walks, first-aid kits, AED cabinets, jobsite documents, JHAs, field visits — filled in on a phone, filed forever. Hand over the form you already use and it becomes a screen. Miss a month on the AED and the Monday email says so.

The muster plan, on the phone

Supervisors upload the site's muster-point drawing themselves. It rides with the roll call, so whoever runs the count has the map in the same hand — not pinned to a trailer wall behind them.

NEW

COR audit prep that fills itself in

Tally maps your COR audit instrument, element by element, against records your crews already create by showing up: signed orientations, toolbox talks with attendance, inspections, hazard assessments, emergency drills, incident investigations with root cause. One page shows what's on file for the audit window and what still lives in your binder — and one click builds the evidence workbook and index you hand the auditor on day one. Alberta's Partnerships instrument is live today, verified against a real external audit report; your certifying partner's instrument is confirmed at onboarding, because element numbers differ between partners and getting that wrong helps nobody.

It will not score your audit — auditors judge interviews and site observations too, and no software holds those. What it ends is the two-week documentation scramble before one. How COR readiness works →

Tally isn't your document control system. It works alongside whatever you already run for drawings and contracts — it just owns the gate, and everything that depends on knowing who walked through it.

Why Tally

Born at the gate, not in a boardroom

Tally runs on working jobsites today. Every feature was asked for by someone standing at a gate: lone-worker check-ins, hazard reports from the worker's own phone, daily reports that email themselves at night, plan-versus-reality checks fed by sign-in data nobody had to type twice. If the field wouldn't use it, it isn't in the app.

That is still how it changes. A monthly AED inspection log went from a paper form to a screen the same afternoon it was handed over. A roll call that assumed one muster point became a roll two supervisors tick from opposite corners of the site, because one wasn't enough. Crews who batch a week of FLHAs got to file each one against the day the work actually happened. None of it went on a roadmap.

I built Tally because a clipboard at the gate tells you nothing while the alarm is going. Now the roll call is in my pocket before I reach the muster point.

Patrick Reid — project manager & founder, Tally Site Systems

Pricing

Priced per site, not per worker

A flat monthly subscription sized to the number of sites you're actually running. Sign in as many workers as show up — a busy week costs the same as a quiet one.

Per site.

Not per worker.

A flat monthly subscription sized to the sites you're running, quoted once we know how many. Text messaging (muster alerts, lone-worker check-ins) is set up per company and can be switched on at any time — messages are passed through at cost, never marked up.

Tell us your site count and we'll quote it →

No per-worker charges. Twelve workers or two hundred, same price.
No hardware. No kiosk, no tablet, no scanner at the gate — workers use their own phones.
No app fees. Nothing to install, nothing in an app store, nothing for IT to deploy.
No setup fee. Your sites, posters and people are configured as part of onboarding.
Sites can be paused. A job finishes, that site stops billing.

Data & reliability

The questions your safety and IT people will ask

Answered plainly, because a system holding worker phone numbers and incident records should be able to.

Who owns the records?

You do. Every sign-in, orientation, inspection and incident belongs to your company. If you leave, you take it with you — see the export answer below.

Can we get our data out?

Yes, without asking us. Attendance and history export to CSV, safety records to a multi-sheet Excel workbook, and signed documents — orientations, inspections, incident reports, muster after-actions — print to PDF with the signature images intact. Exporting is a button in the app, not a support ticket.

What happens when there's no cell service?

Sign-in and sign-out both keep working. The worker's phone queues the action locally and shows the on-site list from its own cache; when signal returns the queue replays in order, and duplicates are impossible because each action carries its own identifier. A dead-zone basement doesn't create a gap in your roll call.

How long is worker information kept?

Personal contact details — phone numbers and emergency contacts — are automatically anonymised on sign-in records older than two years, by a job that runs every week without anyone remembering to. Compliance evidence such as orientations and incident investigations is deliberately preserved, because that's the record an auditor or investigator asks for.

Who can see what?

Access is enforced in the database itself, not just hidden in the interface — so a role that shouldn't see a record genuinely cannot fetch it. Confidential harassment and violence cases are visible only to designated safety officers. Accounts can only be created with your own company's email domain.

Does it integrate with Procore or CMiC?

No — and that's deliberate. Tally owns the gate and exports cleanly; it doesn't try to replace your document control or ERP. If you need sign-in data somewhere else, it exports in formats those systems import.

Hosting, backups and infrastructure details are covered in writing during onboarding, and we're happy to answer your IT team's questionnaire before you commit.

Know who's on site.
Right now.